Do-It-Yourself Research Data Management Training Kit for Librarians

Provided by EDINA and Data Library, University of Edinburgh in association with the UK Data Archive, Digital Curation Centre (DCC), and Distributed Data Curation Center at the Purdue University Libraries

Page contents

Introduction

During autumn and winter 2012-13, data librarians at the University of Edinburgh (Robin Rice and Anne Donnelly) led a pilot course for four University liaison librarians on Research Data Management (RDM) covering five topics involving reading assigments from the MANTRA course, reflective writing, and 2-hour face-to-face training sessions, including group exercises from the UK Data Archive (UKDA). The course was deemed successful by participants and Information Services managers, and another round of training with another small group is about to begin (facilitated by Stuart Macdonald and Anne Donnelly). Meanwhile the first group is in the process of pursuing their independent studies - interviews with researchers resulting in new public Data Curation Profiles.

Here we share our training for small groups of librarians anywhere who wish to gain confidence and understanding of research data management. The DIY Training Kit is designed to contain everything needed to complete a similar training course on your own (in small groups) and is based on open educational materials.

Users are welcome to apply their own creativity to reshape the course as they wish. For example, there are an abundance of group exercises available from the UKDA training resources pack, many of which are not included here. However, we acknowledge that the time commitment required for professional development activity such as this is significant for busy professionals, and many will appreciate the 'out-of-the-box' readiness of the training as we provide in the kit.

  • Facilitators: Read this first - Training schedule (Word version; PDF version)
  • Blog post by Lisa Haddow, University of Stirling, on her experience using the training kit with her librarian team

Training kit contents

  • Promotional slides for the RDM Training Kit
  • Training schedule
  • Research Data MANTRA online course by EDINA and Data Library, University of Edinburgh: http://datalib.edina.ac.uk/mantra
  • Reflective writing questions
  • Selected group exercises (with answers) from UK Data Archive, University of Essex - Managing and sharing data: Training resources. September, 2011 (PDF). Complete RDM Resources Training Pack available: http://data-archive.ac.uk/create-manage/training-resources
  • Podcasts for short talks by the original Edinburgh speakers if running course without ‘live’ speakers (Windows or Quicktime versions).
  • Presentation files (pptx) if learners decide to take turns presenting each topic.
  • Evaluation forms
  • Independent study assignment: Interview with a researcher, based on Data Curation Profile, from D2C2, Purdue University Libraries and Boston University Libraries. Resources available: http://datacurationprofiles.org/ and http://www.bu.edu/datamanagement/outline/building-a-data-curation-profile

Contents by session

Pre-training
 
Promotional slides for the RDM Training Kit (Powerpoint version; PDF version)
Training schedule (Word version; PDF version)
Assignment – MANTRA units: Introduction to the course and Research data explained
 
Download pre-training files as zip (not including MANTRA units).

Session 1: Data management planning
 
Assignment: MANTRA unit – Data management plans with associated recommended resources page
Assignment: Session 1 reflective writing questions (Word version; PDF version)
Presentation (pptx version; PDF version) – Data management planning
Podcast for Windows (MPEG-4 avi); for Mac (QuickTime) – Kerry Miller, DCC, narrating Data management planning presentation (16 mins)
Group exercise 1 and 2 (PDF) – UKDA Training Resources Pack, Data Management Planning, Exercise 1
 
Download session 1 files as zip (not including MANTRA units).

Session 2: Organising & documenting data
 
Assignment: MANTRA units – Organising data and Documentation and metadata, with associated recommended resources pages
Assignment: Session 2 reflective writing questions (Word version; PDF version)
Presentation (pptx version; PDF version) – Organising & documenting data
Podcast for Windows (MPEG-4 avi); for Mac (QuickTime) – Stuart Macdonald narrating Organising & documenting data presentation (13:15 mins)
Group exercise 1 – UKDA Formatting Your Data, Exercise 1: File naming
Group exercise 2 – UKDA Formatting Your Data, Formats Quiz
Group exercise 3 – UKDA Documenting Your Data, Exercise: Context for qualitative data
 
Download session 2 files as zip (not including MANTRA units).

Session 3: Data storage & security
 
Assignment: MANTRA unit – Data storage & security, with associated recommended resources pages
Assignment: Session 3 reflective writing questions (Word version; PDF version)
Presentation (pptx version; PDF version) – Data storage & security
Podcast for Windows (MPEG-4 avi); for Mac (QuickTime) – Alastair F. Brown narrating Data storage & security presentation (12:02 mins)
Group exercise 1 – UKDA Storing Your Data, Exercise 1: Data security breaches
Group exercise 2 – UKDA Storing Your Data, Quiz: Data storage and security
 
Download session 3 files as zip (not including MANTRA units).

Session 4: Ethics & copyright
 
Assignment: MANTRA unit – Data protection, rights & access, with associated recommended resources pages
Assignment: Session 4 reflective writing questions (Word version; PDF version)
Presentation (pptx version; PDF version) – Ethics & copyright
Podcast for Windows (MPEG-4 avi); for Mac (QuickTime) – Robin Rice narrating Ethics & copyright presentation (9:08 mins)
Group exercise 1 – UKDA Ethics and Consent, Exercise 1: Consent forms
Group exercise 2 – UKDA Copyright, Exercise: Data copyright scenarios
 
Download session 4 files as zip (not including MANTRA units).

Session 5: Data sharing
 
Assignment: MANTRA unit – Data Sharing, preservation & licensing, with associated recommended resources pages
Assignment: Session 5 reflective writing questions (Word version; PDF version)
Presentation (pptx version; PDF version) – Data sharing
Podcast for Windows (MPEG-4 avi); for Mac (QuickTime) – Anne Donnelly narrating Data sharing presentation (4:22 mins)
Group exercise 1 – UKDA Sharing Your Data – Why and How, Exercise 1: Barriers to sharing research data
Group exercise 2 – UKDA Sharing Your Data – Why and How, Exercise 2: Reasons not to share data
Exercise responses – UKDA Sharing Your Data – Responses to Exercise 2
Evaluation forms (Word version; PDF version)
 
Download session 5 files as zip (not including MANTRA units).

Independent study: Data Curation Profiles

In the University of Edinburgh pilot training, the evaluations indicated that overall the librarians considered what they were learning was of value to them. However, there was no ready way to apply their knowledge in their day to day work. In order to test their knowledge and also increase the confidence of the librarians to engage in discussions with researchers about data management, a post-training independent study was assigned, with the support of their line managers. Data Curation Profiles, hosted by the Distributed Data Curation Center at the Purdue University Libraries, were the chosen method for the independent study work.

Data Curation Profiles provide a complete framework for interviewing a researcher in any discipline about their research data and their data management practices. Register on the DCP Toolkit website, http://datacurationprofiles.org/, to download the user guide, interviewer’s manual, interview worksheet and template, as well as to access the user support forum.

For further study and engagement

Our local training ended with that, but for any librarians hungry for more learning opportunities in RDM, we have some recommendations for you.
  • MANTRA has software modules in data handling using one of four common data analysis packages. You can print off the user guide, download the dataset and work through the exercises at your own pace (some familiarity with each software package is suggested as a pre-requisite).
  • Data Intelligence 4 Librarians is another online course, developed by data librarians at 3TU.Datacentrum in the Netherlands - available in Dutch and English language. Their "Data management" unit is similar to MANTRA, but you could delve into more librarian-specific advanced topics by working through "Technical Skills" and "Acquisition and Advice" on your own.
  • The UK Digital Curation Centre (DCC) website provides a clearinghouse of valuable information. In particular, browse their Resources for digital curators to find useful and up to date reading material.
  • The DCC also hosts a highly relevant email discussion list with subscribers from around the world. Join Research-dataman on JISCMail.
  • Last but not least we encourage anyone whose job involves academic data support to consider joining IASSIST, the international professional organisation for data professionals from all sorts of environments dealing with social and other types of research data. IASSIST hosts a vibrant annual conference - normally in the US, Canada or Europe. Their Fellows awards provides international travel stipends to selected applicants to broaden attendance from other countries.

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DIY Research Data MANTRA Training Kit for Librarians by EDINA and Data Library, University of Edinburgh is licensed under a Creative Commons Attribution 4.0 International License. Permissions beyond the scope of this license may be available below.

How to Reuse and Attribute This Content

You are free to re-use part or all of this work, with or without modification. In order to comply with the attribution requirements of the Creative Commons license (CC-BY), we request that you cite:

  • the author/creator: EDINA and Data Library, University of Edinburgh
  • the title of the work: DIY Research Data MANTRA Training Kit for Librarians
  • the URL where the original work can be found: http://datalib.edina.ac.uk/mantra/libtraining.html

We would also welcome any comments you may have on use of the course.

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